Free Family Reunion Shirt Order Organizer
A free planning template from SmileMaz
Keep every family reunion shirt order in one clear place
If the shirt order currently lives across group chats, screenshots, and somebody's Notes app, start here. Add each person once, let the organizer total sizes and payments, and give every pickup or delivery a clear owner.
Choose the format that works for your familia
Excel and Google Sheets-ready organizer
Includes 100 prepared order rows, automatic totals, payment tracking, missing-information warnings, and size-and-color summaries. Download the workbook, then upload it to Google Sheets if you prefer working online.
Printable order sheet
Use the one-page PDF for handwritten orders, payment notes, and pickup or delivery coordination.
What the organizer helps you track
- Family member or household
- Shirt design, size, color, and quantity
- Amount due, amount paid, and remaining balance
- Pickup, delivery, fulfillment owner, and distribution status
- Missing information and final order readiness
Set it up in three steps
- Make your own file. Download the workbook and save a fresh copy. For Google Sheets, upload the XLSX to Drive and open it with Google Sheets.
- Replace the examples. Update the event dates and replace the sample designs, sizes, colors, prices, and handoff owners with options you have verified.
- Close the gaps before ordering. Review missing details, balances, size/color totals, and pickup or delivery ownership.
A fictional example
For example, one household can have two rows when people choose different sizes or designs. If one $24 shirt is paid and a second $24 shirt has only $10 collected, the summary shows $14 outstanding. The example names and totals in the download are fictional QA data—not customer information.
Printing and mobile use
The PDF is formatted for one US Letter landscape page. The workbook is easiest to configure on a laptop or desktop; after setup, you can review and update individual rows from a phone. Check print scaling before making multiple copies.
Privacy and ordering note
Your copy stays in storage you control unless you choose to share it. The workbook does not send family names, sizes, payment amounts, relationships, or notes to SmileMaz.
Never enter card numbers, bank details, passwords, private stories, or unnecessary contact information. Confirm current product availability, pricing, sizes, production timing, and shipping before placing an order.
Frequently asked questions
What should I collect before ordering family reunion shirts?
Collect the chosen design, size, color, quantity, payment status, and the person responsible for pickup or delivery. Confirm the actual product options before entering them.
How do I group a large family order by household?
Use the household column for sorting and coordination, then give each different shirt choice its own row.
Can I track partial payments?
Yes. Enter the amount paid; the workbook calculates the remaining balance and labels the row as not paid, partial, or paid.
What should I confirm before placing the final order?
Check sizes, colors, quantities, the total amount, payments, current product availability, production timing, shipping, and the handoff plan.
How do I organize pickup and delivery?
Select the handoff method, assign an owner, and update the distribution status as each shirt is picked up or delivered.
Can I print it instead?
Yes. Use the printable PDF when handwriting is easier than managing a spreadsheet.
Ready to choose the shirts?
Use the organizer first. When your family choices are ready, browse the current SmileMaz T-shirt collection.
Free-use note: SmileMaz provides this organizer free for personal and family-event planning. You may edit it and share your working copy with your planning group. Please do not resell the template or present it as your own.
Prepared by: SmileMaz | Template: TC-001 | Version: 1.0.0 | Updated: 2026-08-09
Privacy policy | Questions or corrections
Product availability, prices, sizes, and fulfillment timing may change.